How to issue P60s to your employees

How to issue P60s to your employees


Are you an employer running payroll and operating
PAYE? If so you must give a P60 to each employee
who was working for you on the last day of the tax year, that is, 5th April.
Their P60 shows an employee’s total pay and deductions, such as tax and National Insurance,
for the tax year. You must give P60s to your employees by 31st
May. But don’t give a P60 to any employee who
left your employment before 5th April. You need to complete your final Full Payment
Submission for the tax year before issuing P60s.
If you’re using HMRC’s Basic PAYE Tools, you also have to activate the version for
the new tax year before you can issue P60s for the old tax year.
After you’ve activated the new tax year starting on 6 April, select the old tax year
ending on 5th April at the top of the ‘Employer details’ page.
Then select ‘P60 forms’ from the menu. Open the P60 for each employee in turn to
view and print the form. If your employee agrees and has access to
a printer, you can save their P60 and email it to them, instead of printing it yourself.
If you’re using other payroll software, check the user guide for help with issuing
P60s. If your payroll software can’t produce P60s,
you can order blank paper forms from HMRC through GOV.UK.
It’s a good idea to tell your employees how important their P60s are.
They can use them: to claim back any overpaid tax; to apply for tax credits; and as proof
of their income if they apply for a loan or a mortgage.
If an employee loses their P60, they can ask you for a replacement.
Visit the GOV.UK webpage on ‘Payroll: annual reporting and tasks’ for more information.
Thanks for watching.

Danny Hutson

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