Access: Working with Databases

Access: Working with Databases

In this video we’re going to talk about opening
and saving databases and objects. In Access, this works a little bit differently from other
programs like Word or Excel, and it’s important that you know how it works before you start
editing databases. We’ll start by opening a database. Make sure
you’re in Backstage view, then click Open. And if there are any recently opened files,
they will appear here. But if you don’t see the one you’re looking for, just click Browse.
And then you can double-click your file to open it. You may get a warning message here, so if
you trust the source of the database, then click Enable Content. [begin zoom out] Earlier I mentioned that
Access is a little bit different from other programs, and that’s because you’re not going
to be editing the database itself, but rather the objects within the database. Access treats each one of these objects as
separate documents, and each one can be opened, saved, and closed individually. So you can
think of the database as just a folder of different objects. Let’s open a few objects. Just double-click
on each one, and I’m going to open a table … a query … and I think I’ll also open
a form … and a report. Each of these objects now has a tab on the
Document Tabs bar. If you make any changes, you’ll need to save
the object before you close it. You can do that by clicking Save on the Quick Access
Toolbar… and this only saves the current object. And to close it, you can click the X over
on the right. If you want to rename an object, you can just
right-click it from the Navigation pane… and select Rename. And then type whatever
name you want. To close the database, click the File tab…
and select Close. And in Access, you’re not going to be saving
your database because you’re saving each object individually. This may seem a little bit strange
at first, but as long as you remember to think of the database as a folder of objects, then
you’ll be okay.

Danny Hutson

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